See your changes on-screen as you make them

Our easy-as-pie editor supports drag & drop, copy & paste and direct in-cell editing, just like a spreadsheet.

  • To speed up scheduling and make your lives as easy as possible, we've combined all the options to create, manage and amend your rotas into a neat little right click menu. Just as it would in many other common applications, our right click menu allows you to perform a variety of different quickly and easily. With a right click of the mouse you can add shifts, assign facilities, cut, copy, paste, export, save, print, publish, filter and much, much more!

    To speed up scheduling and make your lives as easy as possible, we've combined all the options to create, manage and amend your rotas into a neat little right click menu.

    Just as it would in many other common applications, our right click menu allows you to perform a variety of different quickly and easily. With a right click of the mouse you can add shifts, assign facilities, cut, copy, paste, export, save, print, publish, filter and much, much more!

  • In both staff and facility view you can enter the shift time for a staff member. You can enter the time in a number of formats (e.g. "9 - 5" or "09.00 to 5pm") and the system will change it to be presented how you have selected in Settings (09:00 - 17:00). Additionally you can input any comments or information relevant to that shift or staff member in a cell. Once you are happy with the changes or edits you have made on the rota you need to publish the changes in order for it to be saved. The data you enter in this way is still recorded and contributes to the reports that you may need for your budget or staff payroll.

    In both staff and facility view you can enter the shift time for a staff member. You can enter the time in a number of formats (e.g. "9 - 5" or "09.00 to 5pm") and the system will change it to be presented how you have selected in Settings (09:00 - 17:00). Additionally you can input any comments or information relevant to that shift or staff member in a cell.

    Once you are happy with the changes or edits you have made on the rota you need to publish the changes in order for it to be saved. The data you enter in this way is still recorded and contributes to the reports that you may need for your budget or staff payroll.

Communicate with text messages, e-mails or via the notice board

Notify your staff when shifts are added any-time, day or night, and rest assured they'll get the message.

  • A key aim of Findmyshift is to make it quick and easy notifying your staff about what shifts they're scheduled to work. You can text shift notifications to staff from Findmyshift. It's also possible to send a group of employee's a text message if you need to find someone to fill a shift or need to share information with the team.

    A key aim of Findmyshift is to make it quick and easy notifying your staff about what shifts they're scheduled to work. You can text shift notifications to staff from Findmyshift. It's also possible to send a group of employee's a text message if you need to find someone to fill a shift or need to share information with the team.

  • It's free to send shift notifications to your staff by email and again you can do this direct from your Findmyshift log-in. It's also free to post them on the notice board for your staff rota so that your staff can log in individually to Findmyshift and check them when they want to. You can also use the notice board to post and share general information and messages with staff.

    It's free to send shift notifications to your staff by email and again you can do this direct from your Findmyshift log-in. It's also free to post them on the notice board for your staff rota so that your staff can log in individually to Findmyshift and check them when they want to. You can also use the notice board to post and share general information and messages with staff.

View and edit rotas up to 8 weeks long

Be more productive now you can view, edit, copy, paste and save up to 8 weeks at a time.

Schedule by staff, view by facility, or vice versa

Our dynamic editor lets you orient your rota by staff or by facilities to both view and edit.

  • In the staff view, staff are listed down the left hand side of the rota, with columns representing the days of your rota. Each cell shows staff availability, shifts, facilities and any comments allocated on that particular day. In this staff view you can also allocate facilities to staff by right clicking the rota and selecting Add > Facility.

    In the staff view, staff are listed down the left hand side of the rota, with columns representing the days of your rota. Each cell shows staff availability, shifts, facilities and any comments allocated on that particular day. In this staff view you can also allocate facilities to staff by right clicking the rota and selecting Add > Facility.

  • Facility view is very similar to the staff view except it lists your facilities down the left column of the rota. Facilities can be teams or areas of your business which you need to rota and report for separately. Like the staff view, you can allocate shifts and comments, but in addition to those, you can also allocate staff.

    Facility view is very similar to the staff view except it lists your facilities down the left column of the rota. Facilities can be teams or areas of your business which you need to rota and report for separately. Like the staff view, you can allocate shifts and comments, but in addition to those, you can also allocate staff.

Export your rota data direct to your payroll system

Save yourself time, effort and guarantee accuracy by feeding your payroll systems with rota data.

  • Findmyshift automatically generates reports which provide you with a break down of staff, the shifts they've worked and how much they earned according to the pay rate for that shift and staff member.

    By assigning different pay rates to your staff, days of the week and business areas they are working, you can accurately track, even forecast what's owed to your workers.

    The reports generated can be exported to CSV and Microsoft Excel for integration with most third party payroll systems.

Track staff holidays and monitor sick leave

Use your scheduling data to track, monitor and identify patterns in staff leave.

  • By entering staff leaving into Findmyshift not only can you use the data for scheduling, you can also report on how many days of holiday they have left, or how much of their sick allowance they have used. The leave report will indicate how often an individual's off sick, how often it may be occurring and even how disruptive it is to your business.

    By entering staff leaving into Findmyshift not only can you use the data for scheduling, you can also report on how many days of holiday they have left, or how much of their sick allowance they have used. The leave report will indicate how often an individual's off sick, how often it may be occurring and even how disruptive it is to your business.

Use the built in budgets to set and meet business targets

Budget reports will track your actual costs against your targeted costs, highlighting the differences.

  • Summarising by day, week or month, the budget report also lets you filter by facility, for isolating the costs of the different areas of your business.

    Different targets can be set different days of the week and also for dates of the year you might expect to be busier than normal.

    Apart from tracking performance, the budget report can also be used for forecasting future costs.

See how many staff are on at any one time

Avoid being under/over staffed by taking a top level view or your staff on the ground.

  • Busy companies need to know that they are going to have enough staff around at their busiest times. That's why we've created the option of viewing a Staff by Hour Report so that you can quickly view how many staff in total, are scheduled to work during each hour of each day that you have a staff rota.

    Busy companies need to know that they are going to have enough staff around at their busiest times. That's why we've created the option of viewing a Staff by Hour Report so that you can quickly view how many staff in total, are scheduled to work during each hour of each day that you have a staff rota.

Assign different pay rates for staff, days, times and areas

  • We know that staff will be paid different rates according to what they are doing and when they're working. That's why we've made it easy for you to add different pay rate rules for certain shifts. These rules are easy to create and once saved they will be taken into account when you next create or amend staff rotas so you don't have to work out the different pay rates or do the math(s) yourself!

Review messages you sent to your staff

I thought you said I was working Wednesday and Friday next week?

  • We know it's not impossible for staff to forget what shifts they are supposed to work. It happens all the time and some may contest that they were notified.

    That's why we made it easy for you to check the content of messages you've sent to each staff member, listing them by the date and time they were sent.

    Sorry, no more excuses!