Direct On-screen Editing
Our rotas are designed to be edited on the same screen you view them from. There's no need to switch screens to add shifts or update a staff members contact details.
Drag & Drop Interface
Just like a spreadsheet, you can use your mouse to drag & drop shifts, staff and facilities. Simple to understand, simple to use, your staff rotas don't get any easier than this!
Holiday Management
By managing staff holidays alongside your rota you can you see when staff are unavailable, you can avoid being under-staffed and can also run reports on how much allowance they have left.
Automatic Payroll Generation
By taking the times you enter on your rota and the pay rates you set on your staff, Findmyshift can produce an error-free payroll report for you in seconds, to view on screen or export to CSV.
Communicating With Staff
Based on your staff's preferences, all notifications can be sent either by email, text message or push notification. You can rest assured, your staff will get the message!
Calendar Integration
Findmyshift's iCal feed enables external calendar applications to display the shift information saved in Findmyshift. Subscribing to feeds is as easy as clicking the iCal link at the bottom of your rota.
Right Click Menus
All the options you need to manage your rota are right under your mouse. A simple right click let's you add shifts, assign facilities, swap staff, cut, copy, paste, export, save, print, publish, filter, format and more!
Real-time Reporting
Real-time reporting allows managers to see statistics while they're scheduling. As a manager adds or edits their rota, staff numbers, shift hours and costs are totalled and displayed on-screen.
Customise Your Data
By adding new columns to Findmyshift you can store data unique to your business. Apart from using Findmyshift to store your data, you can also use it to sort and filter the many different reports and screens throughout the site.
Keyboard Shortcuts
We've added a ton of keyboard shortcuts to help increase your productivity. These include copying and pasting, changing dates, scrolling, saving, deleting, selecting cells, adding time off and more.
Shift Reminders
Shift reminders can be set to automatically text or email staff the day before their shift starts, detailing when and where they're working next.
Copy & Paste
With built-in copy & paste, managers can use keyboard shortcuts and/or the right click menu to duplicate shifts on the rota - avoiding the need to re-enter common items.
Multi-cell Editing
By selecting a group of cells you can edit, copy or delete a large amount of data at the same time. To work with a group of cells, you can select them with your mouse or keyboard.
Lunch Breaks
If you're staff are taking an unpaid break you can keep your payroll reports accurate by adding a break in. This is done with a comment beneath the shift times in the format "1 hour break" or "30 min break".
Overtime Rates
Recording occasional overtime can be done by adding a comment beneath a shift in the format "x 1.5" or "x 2". Overtime will show up as "Overtime" in the reports, but can be overridden with a comment such as "x 2 (Double time)"
Shift requests & cancellations
Pending approval from a rota manager, staff can log in to request more shifts, cancel existing shifts or swap shifts with other staff. Request notifications are emailed directly to rota managers.
128-bit SSL Encryption
If you're sending confidential information through the internet it's a good idea to use SSL. SSL provides 128-bit encryption between your browser and our server, so nothing that is transmitted can be viewed by third parties.
Split Shifts
Sometimes staff work two shifts in one day and you need to split their shift. Our editor lets you enter as many shifts as you need, so all you have to do is enter the shifts one after the other.
Smart Filters
Filters help you reduce the amount of information visible on screen. To find staff paid less than £10 per hour enter "< £10" in the pay rate filter. To find staff between 25 and 30 years old enter "> 25 < 30" in the age filter.
Restoring Your Own Backups
Should something important get deleted, you can restore your data using a snapshot. Snapshot data includes staff, facilities, settings, shifts, requests, time off, messages, the notice board, budgets and pay rates.
Exporting to PDF, XLS or HTML
Your staff rotas don't have to stay inside our web-site forever. You're free to export them at any time to PDF, XLS or HTML, for printing, forwarding or record keeping.
Restricted Rota Access
All staff rotas are restricted by passwords to protect your staff and your business from prying eyes. No information is accessible without first providing the password of an active staff member or an active manager.
Dual-view scheduling
Whether you're scheduling staff, facilities or both together, Findmyshift allows you to enter and view your shifts in two distinct views. Staff on the left, dates on top and facilities in the middle, or facilities on the left, dates on top and staff in the middle.
Unlimited Staff & Managers
Each rota on Findmyshift comes with unlimited staff and unlimited managers. We will never charge you extra for adding extra employees to your staff rota. You're free to grow!
Unlimited Facilities
As well as unlimited staff, Findmyshift comes with unlimited facilities. Facilities can be rooms, machines, buildings, or anything you like. You can even rename the word "Facility" to whatever makes sense to your business.
Uploading Documents
Managers can upload and share documents with staff, alongside their staff rota. There's no limit to how many files you can upload, but they should each be less than 1 megabyte.
Forecast your labour costs
Findmyshift can forecast your labour costs months in advance using the shift times you've entered on to your staff rota, your staff's pay rates and any other pay rate exceptions rules.
Time off requests
Allow your staff to request time-off directly through their rota. Findmyshift stores time off requests in a simple centralised area of your rota where time-off managers can review, accept or decline requests with email, text or push notifications.
No Installation Required
Being 100% web-based there's nothing to install and nothing to download. You can update your rota or contact your staff, whenever, wherever you have access to a web browser.
Stored In The Cloud
Our cloud architecture provides unparalleled reliability, scalability and data security. All of our servers are hosted in world class cloud computing data centers.
Encryption & Data Security
All data added to Findmyshift is encrypted. This includes names, email addresses, passwords, phone numbers, pay rates, facilities, shift comments, access logs and any custom columns that you add.
ICO registered and compliant
Findmyshift is registered with the ICO as a Data Controller, and is fully compliant with the Data Protection Act of 1998. To view our registration details search here for our ICO registration number (Z3140758).
Anywhere, any-time access
Accessing your rota is easy and only requires a web browser and an internet connection. Log in from work, from home, or even on your mobile phone. Last minute additions and late night shift swaps can be dealt with any time, anywhere you are.