News & updates

Keyboard shortcuts to speed up scheduling - 10/09/2009

Save yourself time and effort with a few simple keyboard shortcuts we've put together for managing your staff rotas.

1.	Save your changes	CTRL + Shift + S
2.	Show next date range	CTRL + Right Arrow
3.	Show previous date range	CTRL + Left Arrow
4.	Undo the last change	CTRL + Z
5.	Select a cell	Left, Right, Up and Down Arrows
6.	Add or edit an item	Enter
7.	Clear the selected cell	Delete
8.	Copy the selected cell	CTRL + C
9.	Cut the selected cell	CTRL + X
10.	Paste the copied cell	CTRL + V
11.	Copy the current date range	CTRL + SHIFT + C
12.	Cut the current date range	CTRL + SHIFT + X
13.	Paste the copied date range	CTRL + SHIFT + V

Managing staff overtime rates - 03/09/2009

Adding overtime rates to shifts is now easier than ever. To multiply the rate of a shift, simply type underneath the shift an "x" followed by the number multiplier. For example, to pay your staff double-time you would enter the comment "x 2" beneath it the shift.

Overtime rates can also be used in combination with staff breaks. So if you've already added a break item beneath your overtime shift, you're free to place the overtime comment above or beneath the break item.

Overtime can be applied to shifts by typing "x" followed by any number. The overtime entry should be directly beneath the shift you wish to apply overtime to.

The budget report takes into account any overtime entered on the rota and then applies that to the actual costs for that particular date. Actual hours remain unaffected.

The hours report will similarly take into account any overtime entered on the rota and will reflect that in the cost and the rate multiplier. This report will also show a total for the amount of overtime worked.

Deducting staff breaks from their shifts - 28/08/2009

If you're tracking staff costs or generating payroll reports you may find the need to deduct unpaid breaks from staff shifts. Rather than splitting the shift into two parts, it's now easy to have Findmyshift deduct the break automatically by simply adding a break item beneath the shift. A break item is just a comment in the format "1 hour break" or "30 minutes break". It can be any amount of time you like, eg. "1.5 hours break" or "90 minutes break".

Break items can also be used in combination with overtime rates. So if you've already added a overtime rate beneath your shift, you're free to place the break item above or beneath the overtime rate.

Type any number followed by "hours break" directly beneath the shift you wish to deduct the break from.

Any breaks entered on the rota will be deducted from the actual hours and actual costs on the budget report.

Similary, the hours report will deduct any breaks from the hours and costs of the shift.

Noticeboard attachments - 15/06/2009

Due to popular demand, we've now given managers the ability to attach documents to their noticeboard messages. Attachments must be under 2 megabytes in size and one of the following formats: Word, Excel, Powerpoint, Pdf, Jpeg or Gif. If there's a format you need and it's not covered, send us an email and we'll do our best to accomodate you.